HR Shared Services Administrator

About Us

Vinarchy. Redefining Wine. 

Formed in 2025 through the merger of Accolade Wines and Pernod Ricard Winemakers, Vinarchy is a bold new force in the global wine industry. With operations spanning Australia, New Zealand, Spain, Italy, South Africa, Chile, and the U.S., we manage the full wine journey—from grape to glass.

Our portfolio includes global icons like Jacob’s Creek, Hardys, and Campo Viejo and rising stars including Grant Burge, Petaluma, St Hugo, and Brancott Estate, plus many more. We are imaginative, ambitious, and unafraid to challenge convention as we shape the future of wine.

About the role

We’re looking for a proactive and detail-oriented HR Shared Services Administrator to join our People & Communications team in Adelaide on a 12 month Fixed Term Contract.

You’ll provide efficient HR administrative support across the employee lifecycle, ensuring smooth onboarding, offboarding, and data management processes. You’ll also collaborate with our global HR team and liaise with payroll to ensure accurate and timely processing.

Key responsibilities include:

• Initiating onboarding for new employees
• Processing resignations and terminations
• Administering employee benefits and maintaining records
• Documenting employee changes and liaising with payroll
• Maintaining HRIS systems and raising eSupport tickets
• Supporting HR invoicing and supplier setups
• Providing standard references and employee information
• Managing HR templates to ensure data accuracy
• Assisting with Vintage Recruitment onboarding/offboarding
• Monitoring workflows and managing job relationships
• Training new P&C team members on HR systems
• Ensuring confidentiality and data integrity

What you'll bring

• Professional experience in a coordination/administrative role (HR preferred)
• Familiarity with SuccessFactors (desirable)
• Strong communication skills – both written & verbal
• High attention to detail and accuracy
• Ability work flexible hours as part of a global team as needed
• Able to demonstrate an appetite and aptitude for learning
• A high level of customer centricity
• Able to prioritise effectively and work under pressure with a variable workload
• Able to work under own initiative
• Proactive and able to identify and implement better ways of working
• Highly confidential and trustworthy nature

Why join us?

At Vinarchy, you’ll be part of a global team that’s passionate about wine and driven by innovation. We offer a dynamic work environment, opportunities for growth, and the chance to make a real impact in a company that’s shaping the future of the industry.

You’ll also have access to:

• Staff wine allowance and access to unique wine specials 
• Flexible working
• Start your weekend early with our Fast Friday finishes!
• Modern office located in Adelaide CBD
• Go Beyond Day - making a difference in your local community 
• Access to an extensive online learning library 
• Employee Assistance &  Annual Flu Vaccination Program 
• Exclusive employee discounts with national retailers

Ready to redefine your future? APPLY TODAY!

At Vinarchy we are dedicated to building a diverse, dynamic and inclusive culture. Prospective candidates will be required to provide proof of legal work rights and undertake relevant pre-employment screening to verify eligibility and suitability.